Parish Coordinator

Parish Coordinator


Job Purpose

To plan, supervise and support organisational and administration activities for the Parish


Accountability

Nominated member of clergy


Responsible for


Effective administrative procedures and processes for Parish of Cove administrative activities


Relationships

Operations manager, Incumbent, other clergy, parish administrator, ad-hoc team leading


Hours and Place of work

You will be expected to work an average of 20 hours a week on weekdays during the hours of 09:00 to 17:00 with a preference for morning hours. There may be the need for additional hours or occasional weekends by agreement.

Your workplace will be mainly in the Parish Office but variable depending on the activity but limited to the church buildings, Parish Hall and grounds within the Parish.


Responsibilities

Main:

  • Meetings with clergy and parish staff to identify priorities
  • Filing system - document control, storage, archiving including Microsoft Teams
  • Facilities support - request quotations, submit Faculty applications, give support to Area Lead
  • Parish Hall bookings, hire agreements and invoicing
  • Supervisor for Parish Administrator role and cleaning staff
  • GDPR records - support to Parish Data Controller
  • Baptism, Wedding & Funeral arrangements - including liaison with family, clergy and parish staff/ contacts
  • Maintain and update checklists for Occasional Services - for enquirer and parish.
  • Grant funding applications

Other:

  • On-line banking - pay invoices and expenses
  • Petty cash-box management
  • Responding to general enquiries - phone, email, letter
  • General office activities – ad hoc support to Parish Administrator
  • Other duties agreed in advance with the supervisor
 EssentialDesirable
Qualifications

English language GCSE or equivalent

Business administration

Experience

Working in a small office environment

Working with business processes and procedures

Working with processes and procedures

KnowledgeMicrosoft Office applications

Microsoft Teams

ChurchSuite, Life Events Diary, or similar

Church of England procedures

Skills

Proven analytical overview
Identify, visualise and implement new ways of working

Transfer ideas to a written form

Strong interpersonal communication

 

Behaviours

We are an evangelical Anglican parish looking to extend our ministry to the wider community but with traditional Christian values at our heart. We expect the candidate to be in broad sympathy with the aims and ethos of the Church.

Natural preference for structure and closure

 

Personal

A proven desire to deliver change through cooperative relationships

Flexible and innovative, adapting easily to change

A natural ability to work with co-workers

A Christian working in a church environment. (This role carries an occupational requirement to be a practising Christian in accordance with the Equality Act 2010)

A satisfactory DBS check

A baptised and confirmed member of the Anglican Church

Terms and Conditions: Full terms and conditions are defined in the Parish Staff Handbook.

Sick Pay: This role qualifies for Statutory Sick Pay (SSP).

Holiday allowance: This role qualifies for statutory annual leave as defined in the Working Time Regulations (1998). For 20 hours per week this would be 112 hours per annum. This leave is to be taken before the end of the calendar year in which it is accumulated.

Pension: This role qualifies for Workplace Pension contributions by the Parish of Cove.

How to apply:To apply please email a covering letter and CV to Andrew.Hyde@parishofcove.org.uk

Facebook

Our Facebook Page also contains all the latest news, details of events, services and a growing archive of videos. We live stream to Facebook and premiere pre-recorded services each week.

We also have a thriving community group on Facebook for members of our Church Family.

If you don’t want to use Facebook that is fine, please use our YouTube channel or this website.
Parish Facebook Page
(01252) 371804
info@parishofcove.org.uk
Charity Number: 1132865
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